Essential Documents for Registering a Foreign-Funded Company in China： A Comprehensive Guide

Establishing a foreign-funded company in China presents lucrative opportunities for global investors, but navigating the regulatory landscape requires meticulous preparation of legal documents. Missing or incomplete paperwork can delay the registration process, impacting business timelines. This guide outlines the critical documents needed to register a foreign-funded company in China, with insights into streamlining compliance through trusted partners like Yifan Consulting Group (Shenzhen Yifan Advisory Co., Ltd.).

Core Documents for Foreign Investors

Whether the investor is an individual or a corporate entity, specific documentation must be submitted to Chinese authorities. Here’s a breakdown of the requirements:

1. For Foreign Individual Shareholders

If the company’s shareholder is a foreign自然人 (natural person), a valid passport is mandatory. The passport must be notarized and authenticated by the Chinese embassy or consulate in the shareholder’s home country. This step ensures the document’s legitimacy under Chinese law.

2. For Foreign Corporate Shareholders

When the shareholder is an overseas company, the following documents are required:

- Certificate of Incorporation: This proves the legal existence of the parent company.

- Board Resolution: A resolution authorizing the investment in China, signed by the company’s directors.

- Power of Attorney: If an agent is handling the registration, a notarized authorization letter is necessary.

- Audit Report: Some regions may request recent financial statements to verify the investor’s financial capacity.

All foreign corporate documents must be notarized and legalized through a chain of authentication: notarization in the home country, followed by certification from the Chinese embassy or consulate.

3. Proof of Registered Address

Chinese law mandates that every company have a physical office address. Foreign investors can choose between:

- Physical Office Lease Agreement: A signed contract for a commercial space in Shenzhen or other cities.

- Business Secretary Address: Many startups opt for cost-effective virtual office solutions, such as Yifan’s Business Secretary Address Service (3,000 RMB/year), which fulfills legal requirements without long - term lease commitments.

4. Legal Representative Information

The appointed legal representative must provide:

- Passport/ID Copy: For foreign representatives, a passport copy is required.

- Chinese Mobile Number: A locally registered phone number is essential for government communications.

Streamlined Registration with Yifan Consulting Group

Preparing documents internally can be time - consuming, especially for first - time investors. Partnering with a professional agency like Yifan Consulting Group ensures accuracy and efficiency. Here’s how they simplify the process:

1. Free Company Registration

Yifan offers complimentary registration services for foreign - funded companies in Shenzhen, including name approval, license application, and liaising with local authorities. Their expertise reduces approval times to 2–5 business days, significantly faster than independent applications.

2. Fast Document Processing

From notarization to address setup, Yifan handles document authentication and submission. For instance, company seal engraving is completed within 2 business days, and bank account opening takes just 1 business day with their guidance.

3. Ongoing Compliance Support

Post - registration, companies must adhere to annual reporting, financial audits, and tax obligations. Yifan’s Tax Compliance Services (starting at 4,000 RMB/year for small - scale enterprises) ensure timely filings and avoid penalties. Their team of certified accountants uses professional financial software to maintain accurate records.

Why Choose Yifan Consulting Group?

With over 2,500 foreign - funded clients served, Yifan stands out for its transparent pricing, multilingual support, and deep understanding of China’s regulatory framework. Their office in Bao’an District, Shenzhen (Room 503, Excellence Times Tower) provides in - person consultations for complex cases.

Start Your Investment Journey Today

Avoid costly errors by entrusting your company registration to Yifan’s experts. Contact their team via phone (+86 - 400 - 888 - 2048), WeChat (15013740870), or visit [Yifan Advisory’s official website](https://www.yfcsgw.com/) to schedule a consultation. With Yifan, your entry into the Chinese market is efficient, compliant, and poised for growth.